Posted 2 weeks ago

Ministry Assistant – Formations Ministry

Reports to: Formations Pastor

Responsibility: The Ministry Assistant to the Formations Pastor is responsible for providing administrative support to the Formations Pastor and the overall Formations Ministry at Johns Creek Baptist Church.

Direct Supervisor to: N/A

Experience: Minimum of three years in a similar field.

Essential Duties:

  • Support the Formations Pastor in the execution of his duties including:
    • Maintaining calendar/scheduling appointments.
    • Screening telephone calls.
    • Handling electronic mail/US mail.
    • Typing and photocopying as required.
    • Travel arrangements.
    • Managing technical needs including Social Media.
    • Creating presentation materials (i.e. PowerPoint etc.)
    • Assist as required in publishing Sunday School material and books.
  • Sunday School
    • Responsible for creating and updating the monthly Adult Sunday School Rosters and summary sheets for the Adult Sunday School Communities
    • Responsible for the posting the weekly individual Sunday School attendance to the church database and creating monthly attendance reports for the Sunday School community leaders.
    • Responsible for preparing weekly Sunday School News.
    • Preparing Sunday School boxes (Sunday School News, Attendance Roster/summary sheet and collection bags).
    • Update Sunday School Count Sheet in Sunday School Office and the transfer information to the database.
    • Maintain a database of Sunday School guests and Worship guests invited to Sunday School for follow-up
    • Ordering Sunday School and small group materials.
    • Tend to adult Sunday School rooms on weekly basis.
    • Maintain database of Sunday School seminar information.
    • Maintain database of email distribution lists for Seminar Leaders and Community Leaders.
  • Event Planning
    • Assisting with the creation of graphic material for formations ministry.
    • Responsible for organizing adult ministry outings (reserving coach, tour tickets, hotels etc.)
    • Maintain and create online registration and payments for adult events.
    • Assist in preparation for various retreats, special events, etc.
  • Newsletters, Graphics & Social Media
    • Responsible for creating the graphics for the Sunday School Schedule and small group studies for display around the church and on the church website.
    • Responsible for graphics material (with the website designer), event planning, promotion through flyers and posters and calendar scheduling.
    • Assist in the creation of monthly ministry newsletters.

Core Competencies:

  • Demonstrates above average verbal and written communication skills.
  • Demonstrates proficiency in Microsoft Office tools and is adept at quickly learning new software as systems continue to develop and change.
  • Demonstrate ability to be a team player, with capacity to work cooperatively with gifted and competent colleagues toward a common goal.
  • Demonstrates commitment to protect confidential information.
  • Demonstrates above average organization skills, with attention to detail and accuracy.
  • Demonstrate capacity for multi-tasking and prioritizing.

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